A mid- to long term resident, whose status of residence is based on his/her social relationship, such as employment relationship or marital relationship, must notify the details of any change in such social relationship as explained below to the Minister of Justice.

1 Procedures for notification concerning an organization for the activity

A mid- to long term resident who has the status of residence of “Professor,” “Investor/Business Manager,” “Legal/Accounting Services,” “Medical Services,” “Instructor,” “Intra-company Transferee,” “Technical Intern Training,” “Student,” or “Trainee” must make a notification to the Minister of Justice through procedures specified by the Ordinance of the Ministry of Justice, within 14 days, when there has been any change in the name or location of the organization for his/her activity in Japan, or when such organization has disappeared or he/she has left or been transferred from such organization.

2 Procedures for notification concerning a contracting organization

A mid- to long term resident who has the status of residence of “Researcher,” “Engineer,” “Specialist in Humanities/ International Services,” “Entertainer (limited to the case where the person engages in an activity under a contract concluded with a public or private organization in Japan),” or “Skilled Labor” must make a notification to the Minister of Justice through procedures specified by the Ordinance of the Ministry of Justice, within 14 days, when there has been any change in the name or location of the contracting organization in Japan, or when such organization has disappeared, the contract with such organization has terminated, or he/she has concluded a new contract with an organization.

Procedures

Necessary documents

Notification form
( Note ) You can use any format as long as it contains the items of notification as mentioned below, but it will be convenient if you use the reference format below.

Presentation of the residence card that is currently possessed (including an alien registration certificate regarded as a residence card; the same shall apply hereinafter) (If you submit the notification form by mail, please enclose a copy of the residence card.)
( Note ) Submission of documents certifying that the items of notification are not required.

Notified matters

Items on the Notification
(1) The name of the medium to long-term resident
(2) Date of birth
(3) Sex
(4) Nationality/Region
(5) Address in Japan
(6) Residence card No. (including the registration number of an alien registration certificate regarded as a residence card)

In addition to the common items of notification, please enter items of notification that may be required according to circumstances.

In case of “1 Procedures for notification concerning an organization for the activity”

When the accepting organization changes its name
(1) The date of change in the name of the accepting organization
(2) The name and location of the accepting organization before the change
(3) The name of the accepting organization after the change
Reference format for notification 【PDF】 【EXCEL】

When the accepting organization changes its location
(1) The date of the change in the location of the accepting organization
(2) The name and location of the accepting organization before the change
(3) The location of the accepting organization after the change
Reference format for notification 【PDF】 【EXCEL】

When the accepting organization is extinguished
(1) The date of the extinguishment of the accepting organization
(2) The name and location of the accepting organization at the time of the extinguishment
Reference format for notification 【PDF】 【EXCEL】

When the applicant leaves the accepting organization (Note 1)
(1) The date on which the applicant leaves the accepting organization
(2) The name and location of the accepting organization that the applicant leaves
Reference format for notification 【PDF】 【EXCEL】

When the applicant moves into another organization (Note 1)
(1) The date of transfer to the new accepting organization
(2) The name and location of the accepting organization before the transfer
(3) The name and location of the new accepting organization
(4) Contents of activities in the new accepting organization
Reference format for notification 【PDF】 【EXCEL】

(Note 1) For example, if a person with the status of residence of “Professor” working in University (a) operated by a school corporation (A) is transferred to University (b) operated by the same school corporation as a professor, he/she s deemed to leave the accepting organization and move to another organization. In such a case, both the transfer from University (a) and the transfer to University (b) require notification.

(Note 2) You can print this form on a sheet of paper of Japanese Industrial Standards Size A4 before use.

(Note 3) The form may be printed out in a scaled-down version, so please uncheck the box “Scale down the page according to the size of paper (K)” in the Print dialogue box before printing out.

In case of “2 Procedures for notification concerning a contracting organization”

When the contracting organization changes its name
(1) The date of the change in the location of the contracting organization
(2) The name and location of the contracting organization before the chang
(3) The name of the contracting organization after the change
Reference format for notification  【PDF】 【EXCEL】

When the contracting organization changes its location
(1) The date of the change in the location of the accepting organization
(2) The name and location of the accepting organization before the change
(3) The location of the accepting organization after the change
Reference format for notification  【PDF】 【EXCEL】

When the contracting organization is extinguished
(1) The date of the extinguishment of the contracting organizationn
(2) The name and location of the contracting organization at the time of the extinguishment
Reference format for notification 【PDF】【EXCEL】

When the applicant terminates a contract with the contracting organization (Note 1)
(1) The date of termination of the contract with the contracting organization
(2) The name and location of the contracting organization with which the contract is terminated
Reference format for notification  【PDF】 【EXCEL】

When the applicant enters into a new contract (Note 1)
(1) The date of execution of a contract with the new contracting organization
(2) The name and location of the previous contracting organization
(3) The name and location of the new contracting organization
(4) Contents of activities in the new contracting organization
Reference format for notification 【PDF】 【EXCEL】

(Note 1) For example, if a person with a status of residence of “Researcher” engaging in research activities at an institution (A) terminates his/her contract with the nstitution (A) and enters into an employment contract with an institution (B), he/she is deemed to have terminated a contract and entered into a new contract. In such a case, both the termination of the contract with the institution (A) and the execution of the contract with the institution (B) require notification.

(Note 2) You can print this form on a sheet of paper of Japanese Industrial Standards Size A4 before use.

(Note 3) The form may be printed out in a scaled-down version, so please uncheck the box “Scale down the page according to the size of paper (K)” in the Print dialogue box before printing out.

Where to submit

In cases where you bring the notification form to the office:

the Regional Immigration Office in charge of your address (Please ask the Regional Immigration Office or the Immigration Information Center.)

In cases where you submit the notification form by mail:

Please send the notification form, with a copy of the residence card enclosed, to the notification acceptance desk, the residency management information department, the Tokyo Regional Immigration Bureau. Please write “The notification form is enclosed” in red letters on the face of the envelope.

(Mailing address)
Notification Reception
Resident Management Information Department
Tokyo Immigration Bureau
5-5-30 Konan Minatoku, Tokyo, 108-8255

In cases where you submit the notification through the Internet:

You may make notifications through the Internet by the “Immigration Bureau e-Notification System”(You will jump to the official website of the “Immigration Bureau e-Notification System”.). You need to access the “Immigration Bureau e-Notification System” and register user information before you use the system.

(Source: Immigration Services Agency of Japan)

Published by Takatsuka Office たかつか事務所

Yuichi is an Administrative Solicitor (“Gyoseishoshi Lawyer”) as well as a Registered Migration Agent. オーストラリアから帰国後、「街の身近な法律家×国際人」として地域の皆様の力になりたいとの思いより、JR南浦和駅近くに行政書士事務所を開いた高塚雄一です。

Join the Conversation

1 Comment

Leave a comment

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

Create your website with WordPress.com
Get started
%d bloggers like this: